Electronic signature
Signing an event in your schedule is very easy. For example, when a technician has finished an intervention, he can have his client sign in just a few seconds. Whether from your laptop, smartphone or tablet, the electronic signature is possible any time.
Information that will be saved in the planning are as follows:
- Name of the signatory
- Signature that can be visualized
- Date and time of the signature
- Planning user who had the event signed
Rights management on the signature
How to sign an event?
Send per e-mail
Export to Excel
Recurring events
Creation of the new supplementary field « Signature»
Data -> Additional fields -> Event window
You can create a new "Signature" field for the "Event" window, either in the main tab or in the tab 1, 2 or 3. There can only be one signature type field per event.
Rights management on the signature
Depending on the granted access rights, users are either able to sign the events for one resource (the one matching the user) or for all resources (read access services).
Signature rights for the group
In the group settings (Data -> Group), in the main tab, the check box "Sign" enables to chose if a user belonging to this group can sign all events or not.
All the users belonging to the group can sign all of the events if the check box is activated.
Signature rights for the user
As far as the user is concerned (Data -> User), if the resource matching the activ user is assigned to an event, then the user is able to sign.
Read only event
No need to have write access to the event to be able to sign. For example, a technician with read access only on the planning, can have the event signed.
Summary of the rights
- If the check box "Sign" is activated in the group, the user belonging to this group will be able to sign the events for all resources who can visualize the planning.
- If the check box "Sign" is not activated the user will only be able to sign the events assigned to the resource matching the active user.
- If the check box "Sign" is not activated and the user is not linked to a resource, the user cannot sing any event.
How to sign an event?
To sign an event, follow the steps below:
- Click on the pencil icon of the event:
- Enter the name of the signatory
- Sign,
- Click on "Sign".
It is possible to change the signature as long as the "Sign" button has not been clicked on. From then on, signature is irreversible.
Result
This enables to know who signed, when, at what time, and which user was logged in when signature took place. It is then possible to see the signature.
Pencil context icon
Moreover, a context icon in the form of a pencil displays on the event's square on the planning area once an event has been signed.
Send per e-mail
You can send information about the signature per e-mail by selecting the field « Signature » in Data –> Description -> Label or Body of the e-mail.
Export to Excel
When exporting to Excel pivot tables (tool/Export), 3 fields are exported:
- Evt_SIGNATURE_Name : Name of the signatory
- Evt_SIGNATURE_Date : Signature date
- EVt_SIGNATURE_User : PlanningPME user
Recurring events
As far as periodic events are concerned, the user must first take the event out of the reccurence in order to be able to sign an instance (right-click on the event and select "Get off the recurrence"). Otherwise, all occurrences will be signed.
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- Make and have access to your online planning
- Manage employees and facilities
- Schedule events, appointments and leaves
- Import your data into the planning tool.
- Customise information displayed on the task
- Select time scale periods and filter data
- Create users with specific access rights
- Make your daily activities easy-to-schedule thanks to those features
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- Creating events
- Auto-completion/intuitive data entry
- Assigning an event to several resources
- Managing recurring events
- Modifying an event
- Splitting an event
- Breaking down an event into complete days
- Preventing event modification
- Forcing the creation of an event
- Deleting an event
- All-day events or events in hours
- Assign a duration to your events
- Assign an allocation percentage
- Event options
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- Definition
- Activate the contexts
- Customize your context list
- Create contexts on the schedule
- Modify / Cancel / Copy a context
- Creation of events within a context
- Select the information displayed on the schedule
- Filter the schedule by context
- User access management
- Rename "Context" with your own words
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- Why use the “client” function?
- How to activate the "Clients” function in PlanningPME Web Access
- Adding, modifying and deleting clients
- Associating a client with a task/Assigning a client to a task
- Creating, viewing or modifying a client record in the working window
- Client views and filters
- Importing your client database
- Auto-completion: intuitive data entry
- Access rules defined by user
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